L1
PM time recovery
Manual coordination, supplier emails, fieldwork monitoring, and reconciliation, returned to your PMs. The largest lever, confirmed by half of PMs reporting 10–15 monitoring hours per week.
FieldworkOS · ROI Calculator
What would your PMs do with
3,000 hours
back every year?
Five operational levers: the time, CPI, and headcount the FieldworkOS gives back. Defaults recalibrated from 100+ project managers, from small agencies to enterprise firms, not industry estimates.
Operational ROI dimensions
5 levers
Primary-data calibrated
100+ PMs
Recomputes as you type
Live
Inputs & results
Adjust the inputs. Watch the hours add up.
This is the updated FieldworkOS calculator, with defaults calibrated from our survey of 100+ project managers rather than industry estimates. Tune them to your reality; the five levers recompute live.
A
Section A
Your team
Headcount, salary, and the manual hours FieldworkOS gives back, the largest lever (L1).
3 PMs
Everyone who coordinates suppliers, monitors fieldwork, reconciles.
$65,000
$40,000$120,000
Default $65,000, which drives time-recovery (L1) and headcount (L4).
3,200 hrs
500 hrs4,000 hrs
Monitoring alone 10–15 hrs/wk (~50% of PMs), plus quote + reconciliation time.
B
Section B
Your fieldwork spend
Sample spend powers negotiation savings (L2) and the reconciliation trap (L5).
$400K
$50K$5M
Median cluster $250K–$500K for mid-size agency PMs.
15%
0%30%
62% of PMs negotiate on gut feel. Data-driven recovery ≈ 15%.
20%
0%50%
Conservative default 20%.
C
Section C
Re-fields & growth
Operational re-field avoidance (L3) and the PM hire you can defer (L4).
2 studies
1 study8 studies
With field duration, derives annual study volume.
12%
0%40%
75% of PMs reported re-fields ≈ 12%.
Drives the headcount-avoidance lever (L4).
FieldworkOS · ROI
Five operational levers. Set your inputs on the left, then run the numbers. Results stay hidden until you calculate.
Your full ROI breakdown appears here once you calculate.
The five operational levers
Where the operational value actually comes from.
L2
CPI savings from negotiation
62% of PMs negotiate on gut feel or intuition with no data. Benchmarking and data-driven negotiation recover a conservative 15% of sample spend.
L3
Re-field avoidance
Operational failures (missed monitoring, late catches) drive re-fields. Validated at $7,500 per event across 75% of PM responses.
L4
Headcount avoidance
Each AI-assisted PM handles far more concurrent studies, deferring the next hire as volume grows. Default: one $65,000 PM hire deferred.
L5
CPI reconciliation trap
When a supplier moves CPI mid-study, manual reconciliation overpays. FieldworkOS tags each respondent at the rate it was sourced, a structural fix.
Primary-data calibration
Every default has a source.
Every default is backed by real answers from the 100+ project managers, across small agencies to enterprise firms, who completed the SoftSight questionnaire: quote hours, monitoring time, re-field cost, and CPI negotiation behaviour.
- Calibrated from 100+ project managers, from small agencies to enterprise firms
- All numbers in USD
- Conservatively biased: we’d rather under-promise
- Directional, not a guarantee: every agency is different, so treat the defaults as a starting point and tune each lever to your own numbers
| Calibration input | Value |
|---|---|
PM hours recovered / PM / yr Monitoring alone 10–15 hrs/wk confirmed by ~50% of PMs, plus quote + reconciliation time | 3,200 hrs |
Quote processing hours Most PMs 2–4 hrs; Ayush >10 hrs outlier, median 4 | 4 hrs |
Reconciliation hours 75% of PMs reported under 1 to 2–4 hrs, median 2 | 2 hrs |
CPI negotiation improvement 62% negotiate on gut feel; data-driven recovery | 15% |
Re-field rate 75% reported re-fields; ‘2–3/year’ most common | 12% |
Re-field cost per event 38% of PMs quantified at $5K–$10K, validated midpoint | $7,500 |
Ops-driven re-field share Operational failure (missed monitoring) share for standalone view | 60% |
Headcount avoidance One PM hire deferred, default salary | $65,000 |
The number you just calculated is your number.
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